What are the technical specifications for presenting papers?
Each of the conference presentation rooms will have an overhead projector, computer and dvd player (region 2 for Europe). You should bring along any digital material that you need to present on a memory stick or a dvd, and any handouts should be prepared in advance as we do not have facilities for printing or duplicating on site. Please make sure to save your presentation documents pre doc.x (that is as .doc files) as this will be easier to open in each of the assigned rooms.
If you want to use Powerpoint then that is fine, but please do not in-bed web-links or links to audio files as these often cause problems- you are advised to present sound files separately. Unfortunately, we are unable to guarantee wifi access as in some rooms it is unreliable and we also have security issues around log ins.
If you want to use your own laptop then make sure that you also bring an adaptor to connect it (ie a mac will need a mac adaptor).
Finally, there will always be someone around at the registration desk in case of emergencies, but it would be good to get to your room at least 15 minutes before your session to make sure that all your presentation files work well.
Where will the conference take place?
The conference is a three day event: Wednesday 13 July to Friday 15 July 2011. If you are coming from out of town you might want to book accommodation from Tuesday 12 July.
How much will the conference cost and what is included in this?
Early bird conference fees are £180 waged and £90 unwaged rising to £200 waged and £100 unwaged after Friday 17 June. Included in this is teas, coffees, pastries, finger buffet lunches and the conference reception. Please let us know on the registration form if you have any particular dietary requirements.
When will the programme be available?
We hope to get a draft conference programme up on this website by the end of May. This will, however, be subject to change and should only be regarded as a guide. During the conference an up to date programme (with any last minute changes) will be available to view at the information desk.
When can I register and how?
Please go to 'Registration' to access the online registration and payment form. You will also be able to book and pay for the conference dinner and walking tour at the same time and specify any dietary requirements. If you have not used this on-line shop before you will need to register. It is quite simple, please just follow the on-line instructions. Accommodation is booked separately.
How can I request an invoice for my conference fee?
It would be enormously helpful to us if you could make any payments to us via the on-line registration form which requires a card payment. You will get a receipt via email confirming your registration and payment. If you are being funded you should pay this yourself and claim it back from your institution or use their card if they have one. If you really do require an invoice in advance then please email firstname.lastname@example.org and state your request.
What facilities will be provided for presenters? How shall I bring my digital material?
We will provide computers and overhead projectors. Please bring your presentation on a usb pen drive. It would help if you avoided creating powerpoint presentations with links to web sites. Presentations need to be saved in a doc or ppt format (ie not ending in docx or pptx). Please also bring hard copies of any hand outs as there will be no on-site photocopying facilities.
How long will I be able to talk for?
You will have a maximum of twenty minutes for each paper. Papers will be organised into panels of three; thirty minutes discussion time will be allocated to each panel.
Can I request a particular day for my presentation?
We hope that you will be coming to the full conference and are available to present at any time. You can email us with date/time requests and we will strive to attend to these, but please understand that we cannot promise to programme your presentation on any specific day.
Is there a day rate?
I'm afraid that we are not able to offer a day rate.
Who will chair my session?
You will be able to see who is chairing your session when we have completed the conference programme. Please note that this is also open to change. Do let us know if you are keen to chair a session yourself.
Where do I come to register on arrival?
Registration will take place at the Grand Parade building between 10am and 12 midday on Wednesday 13 July. There will be signs to direct you on arrival. If you will be arriving late, there will be someone to greet you at the desk throughout the conference.
Where is the conference dinner and what are the menu choices?
Please see 'conference information' for the menu. As you can see, vegetarians will be provided for, the restaurant manager also assures us that he can cater for other special dietary requirements on the night. You will be able to book a place when you register on-line.
What other entertainment is there?
We are organising some tours and events during the conference. Go to 'Conference information' to view these. Numbers are likely to be limited and you can select to join these when you register.
What will the weather be like?
Weather in the south of England is rather unpredictable at this time of year. It could be blazing hot sunshine or relentless rain, so you should pack for both. It is also advisable to bring something warm for evenings out.
Will I be able to find parking?
We do not advise you to bring a vehicle because parking in Brighton is problematic. See 'Travel and Location' for more information.
What if I need to cancel my place? Can I get a refund?
If you need to cancel your place then please let us know as soon as possible by email to email@example.com
If you cancel before the end of April we can offer you a full refund. After that we can reimburse half of your fees unless it is it within two weeks of the conference start date. No refunds can be made after 29 June 2011.